What would be the “payments” menu for Hotels, Restaurants and Cafés?

So, what does the POS terminal need to achieve to meet the expectations of today’s merchant and their customers?

To answer this question, we decided to launch a new series of articles, called Perspectives, looking at the expectations of different sectors from their payment experience. We start by considering hotels, restaurants and cafes, often referred to as the HORECA segment.

The functional requirements for the perfect payment experience…

Hospitality businesses are based on a physical, face-to-face customer experience. A variety of devices and tools are used to collect information from customers relating to reservations, customer preferences and feedback, orders, bill split and ultimately payment. That’s a lot of information coming from a wide variety of sources. So, why not use only one device for all of them?

Ingenico, a Worldline brand, has conducted research¹ evaluating the needs of HORECA merchants to identify their key requirements and what they need most from their payment terminal:

• SMALL AND MANAGEABLE FORMAT: The device should be easy to handle and portable so that payment can be taken at any moment. Weight is also important, something lightweight and small would be ideal.
• RELIABLE CONNECTIVITY: so that payment can be taken from any location, for example, moving from inside a restaurant to an outdoor terrace, with flawless switching from Wi-Fi to 4G, or vice versa.
• DISPLAY CAPABILITIES: It’s all about finding the perfect combination of a screen that’s easy to operate and a comfortable size for daily use. “Will we be able to see the products correctly? I don't want to spend hours searching for menu items…”. But whilst the screen needs to be sensitive enough to respond to touch, it also needs to be robust and not require strengthening devices or screen protectors. “If the device is not strong enough, it will last no more than 5 minutes with all the movement around the restaurant”.
• FAST FUNCTIONALITY: Given the high utility required, applications need to ensure the efficient management of tasks. No restaurant wishes to lose valuable time processing orders because an application, software or device is too slow.
• LONG-LASTING BATTERIES: Employees move around a lot in hospitality, serving customers and taking payments. So, keeping a device on a charging station is difficult to maintain. Long-lasting batteries are therefore added to the list of requirements, alongside quick recharging times and clear notifications when battery levels are running low.
• Finally, ROBUSTNESS: Any payment terminal that is subject to high levels of use needs to be robust and able to withstand the rigours of daily use.

…need to be user friendly too

Having determined the physical and functional attributes of the perfect payment terminal for HORECA, it is important not to overlook the people who will be using the device on a regular basis and to ensure ease of use:

• INTUITIVE APPS: Having intuitive applications on the terminal that are easy to use and require minimal training will give merchants a head start and avoid errors by employees. Apps need to provide an excellent customer experience, but they need to make daily tasks simple too. Waiters should be able to withdraw the order, initiate the bill split and move to payment in few clicks. The switch between the different applications must be transparent to help the user trust the device.
• SEAMLESS USER EXPERIENCE: Excellent quality, responsiveness and good control of the functions are the priority here to ensure that any user will find the solution straightforward to operate. As one respondent to our research stated: “Training my waiters to use the device should be simple, and I cannot afford for my employees to make mistakes.”
• SECURITY AND INFORMATION CONTROL: This is a fundamental requirement for HORECA when increasing the terminal’s capabilities. “Who has access to what?” can present a barrier to adoption, so ensuring management has absolute control of the access to each application is essential.

The initial results of this analysis demonstrate that payment terminals need to be as close as possible to a “one device fits all” fashion, despite the variety of needs within the same merchant location. With no single solution and a customised approach needed, merchants need payment providers who can adapt to their unique requirements. This is why Ingenico has launched a flexible Android offer, defined and designed to take each segment’s needs into account.

Because, at Ingenico, we care about our customers, the merchants they serve, and the payment experience we provide.

¹ Source: Merchant Advisory Board, Ingenico Iberia